Workshop & Event Participant Waiver & Disclaimer

At ImPerfect, we aim to create safe, inclusive, supportive and respectful spaces for people attending our workshops, events, online sessions, wellbeing activities and community experiences.

This page outlines important information for participants before attending or taking part in an ImPerfect activity.

Purpose of ImPerfect Activities

ImPerfect workshops and events are designed to support wellbeing education, reflection, creativity, personal development and connection.

Our activities may include topics such as stress, burnout, confidence, boundaries, emotional wellbeing, self-reflection, personal growth and life challenges.

ImPerfect activities are not a substitute for therapy, counselling, clinical mental health support, medical advice, diagnosis, treatment or crisis intervention.

Participant Responsibility

By attending an ImPerfect workshop, event or online session, participants are responsible for:

deciding whether the activity is suitable for them
taking breaks if they feel overwhelmed
choosing what they do or do not wish to share
joining online sessions from a safe and private space where possible
informing ImPerfect of any accessibility or support needs in advance where possible
seeking appropriate professional support if needed

Participants are not required to share personal information or take part in any discussion or activity that feels uncomfortable.

Emotional Wellbeing

Some activities may involve reflection or discussion around personal wellbeing, stress, burnout or life experiences. This may bring up emotions or difficult thoughts for some participants.

If a participant feels distressed during or after a session, they are encouraged to pause, take a break and seek appropriate support.

If someone feels unable to keep themselves safe, believes another person is at immediate risk, or is in immediate danger, they should call 999 or go to A&E.

ImPerfect is not a crisis service.

Confidentiality in Group Settings

We ask all participants to respect each other’s privacy and not share personal stories, names or identifying details outside the session.

However, confidentiality cannot be fully guaranteed in a group setting, especially during online or community activities.

ImPerfect may need to share information with appropriate services or professionals if there is a serious concern about someone’s safety or the safety of another person.

Safeguarding and Safety

ImPerfect takes safeguarding and participant safety seriously.

If a safeguarding concern arises, ImPerfect may take appropriate action in line with its Safeguarding & Participant Safety Policy.

This may include signposting to support, recording the concern, contacting emergency services, or contacting relevant safeguarding services where necessary.

Online Sessions

For online workshops or events, participants are encouraged to:

join from a private and safe space where possible
use their preferred display name
keep personal information private unless they choose to share it
avoid recording, screenshotting or sharing session content without permission
treat other participants with respect

ImPerfect may remove a participant from an online session if their behaviour causes harm, disruption, distress or risk to others.

In-Person Workshops and Events

For in-person workshops or events, participants are asked to:

follow venue health and safety guidance
take reasonable care of themselves and others
use materials and equipment safely
inform the facilitator of any concerns, incidents or accidents
behave respectfully towards other participants, facilitators and venue staff

ImPerfect aims to reduce foreseeable risks but cannot remove all risk from creative, community or group activities.

Materials and Creative Activities

Some workshops or events may involve creative materials, stationery, paints, craft items, tools or other physical resources.

Participants are responsible for using materials safely and following any instructions provided.

Where relevant, participants should inform ImPerfect in advance of allergies, sensitivities, accessibility needs or any concern about using particular materials.

Respectful Behaviour

ImPerfect aims to create spaces built on respect, inclusivity, support and empathy.

We do not tolerate:

bullying
harassment
discrimination
abusive behaviour
intimidation
threatening behaviour
inappropriate personal comments
behaviour that puts others at risk

Participants may be removed from a session or event if their behaviour compromises the safety, dignity or wellbeing of others.

Photography, Recording and Testimonials

Photos, videos, screenshots, recordings or testimonials will only be used where appropriate permission has been obtained.

Participants should not record, photograph or screenshot other participants without permission.

Where an event may involve photography or promotional content, this will be made clear where possible.

Accessibility and Support Needs

ImPerfect aims to make activities as accessible and inclusive as possible.

Participants are encouraged to contact ImPerfect before attending if they have accessibility needs, support needs or anything they would like us to be aware of.

Email: [email protected]

Cancellations and Changes

ImPerfect may need to cancel, postpone, reschedule or adapt a workshop or event due to circumstances outside its control, facilitator availability, safety concerns, low attendance or other operational reasons.

Where this happens, participants will be informed as soon as reasonably possible.

Refunds, transfers or alternative arrangements will be handled in line with the relevant Refund Policy or booking terms.

Limitation of Responsibility

ImPerfect takes reasonable care to provide safe, supportive and professional activities.

However, participants remain responsible for their own wellbeing, choices, participation and decisions made during or after attending an ImPerfect workshop, event or session.

ImPerfect is not responsible for decisions made by participants based on general wellbeing education, reflection prompts, creative activities or personal development content.

Need Support?

If an ImPerfect workshop, event, resource or reflection activity brings anything up for you, please pause and seek appropriate support.